Differences

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--- credit_memos_legacy [2024/12/18 14:26] – removed - external edit (Unknown date) 127.0.0.1
+++ credit_memos_legacy [2024/12/18 14:26] (current) – ↷ Page name changed from credit_memos to credit_memos_legacy cmorgan
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+====== Credit Memos - Legacy ======
+Credit Memos are used to negate an invoiced amount. Credits are usually issued by the vendor and should be entered into Acquisitions after the original invoice has been finalized.
+{{ ::acq_credit_memo_open.png?direct |Credit Memo}}
+  - Go to **Acquisitions => Create Invoice**
+  - Fill out the invoice header.
+  - Click **Add Charge** to add a line to the invoice.
+  - Click on the **Charge Type** dropdown and select **Credit Memo**.
+  - Select the **Fund** that will be credited from the dropdown menu.
+  - Enter a **Title/Description** to describe what the credit is for.
+  - In the **Billed** column, enter the amount of the credit as a negative amount.
+  - In the **Paid** column **enter the amount that you paid as a negative amount**.
+    - The Billed and Paid amounts should be the same.
+    - When you enter a negative amount in the Billed and Paid columns, the Save & Clear and Prorate buttons are greyed out and the Total amounts turn red.
+  - Click **Close** to close and finalize the invoice or Save if you need to finish the invoice later. :!: Amounts will not expend until the invoice has been closed.
+If you were to look at the fund details you would see the negative amount in red.
+{{ ::acq_credit_memo_fund_details.png?direct |Fund Detail for Credit Memo}}