Fund Propagation and Rollover

When you propagate a fund you are essentially making a copy of that fund for the new fiscal year. When you rollover a fund, you are telling the system to move the remaining unspent money and/or remaining encumbrances to the new fund. If you don’t rollover funds you are leaving any unspent money and encumbrances behind in the fund for the previous fiscal year. Each fund can be individually set for propagation and rollover, allowing you to pick and choose which funds, and what money, you carry over into the new fiscal year. Configuration is done in the individual fund.

• Propagate: If set to true in the fund, a new fund will be created for the new fiscal year based on the old fund. This does not bring over any money, just the fund itself.
• Rollover If this is set to True, Propagate must also be set to True: If set to true in the fund, any encumbrances (including those associated with cancelled items that keep debits, such as backordered items), and any money remaining in the fund (unless you limit the close-out operation to encumbrances), will be brought forward into the new fiscal year. For any items that are in an “on-order” state, the fund will automatically be updated to the fund for the new fiscal year. Pending POs are currently not affected and will continue to be associated with the fund for the old fiscal year. The funds will need to be updated manually for any pending POs that you want to activate after fiscal close.
• To edit your propagate and rollover settings:

1. Go to the Acquisitions ⇒ Fund Administration. Fund Administration can also be reached by going to Administration ⇒ Acquisitions Administration and clicking on Fund Administration.
2. Double click on the fund row, or right click on the fund row and choose Edit Selected to open the fund in edit mode.
3. Check or uncheck the Propagate and Rollover check boxes as needed.
4. Click Save.