Processing EDI Invoices

1. Retrieve your invoice. See Retrieve Open Invoices for more information.

2. Compare the EDI invoice to your paper invoice and make any changes that are necessary to the line items.

3. If you have Direct Charges on your paper invoice do one of the following:

• Click the blue Prorate button and then click Close Invoice to close the invoice.

• Click the Edit button next to the charge or Edit All button to edit all charges, and select the appropriate “(Non-prorated) Shipping, Processing, or Handling” charge.
• The Fund dropdown will appear.
• Select your fund from the Fund dropdown.
• Click Save and then click Close Invoice.

To prorate charges you add to the invoice:

• Select the Charge Type that does NOT have the (Non-prorated) prefix.
• Click Prorate and then click Close Invoice.

To add non-prorated charges to the invoice:

• Select the Charge Type that has the (Non-prorated) prefix.
• Click Save
• Click Close Invoice

See Direct Charges for more information about adding, editing, and removing Direct Charges.