Alerts – Pop up messages that appear when a line item is received.

Blanket Invoice – Allows you to expend money from a fund without the use of a purchase order.

Context Org Unit – The org unit that owns the bib record.

Distribution Formula – Tells the system how many copies should be distributed to each location.

Provider – Vendor

Balance Stop Percentage – Allows you to specify the percentage point at which you are stopped from spending money from a fund.

Balance Warning Percentage – Allows you to specify the percentage point at which a warning should display to inform you that a fund is low.

Propagate – At the year end close, the fund will be created for the new fiscal year.

Rollover – Allows mony remaining in a fund to be available in the next fiscal year.

Fund Tag – Used to group funds for reporting purposes.

Funding Source – Top level of funds. Monies are allocated to your specific funds from your funding sources.

Balance – The balance is calculated by subtracting expenditures (invoiced amounts) and encumbrances from the total allocated to the fund.

Total Allocated – This amount is the total amount allocated from Funding Sources.

Spent Balance – This balance is calculated by subtracting only the items that have been invoiced from the total allocated to the fund. It does not include encumbrances.

Total Debits – The total debits are calculated by adding the cost of items that have been invoiced and encumbrances.

Total Spent – The total spent is calculated by adding the cost of items that have been invoiced. It does not include encumbrances.

Total Encumbered – The total encumbered is calculated by adding all encumbrances.

Encumbrance - Money that has been set aside for a future expenditure. Line items and the blanket order direct charge encumber money when a purchase order is activated.