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NOBLE MEMBERS OF THE CORPORATION MEETINGAT ABBOT PUBLIC LIBRARY, MARBLEHEAD JUNE 20, 2002 |
Present: Seventeen libraries were represented at the
meeting, attendance sheet attached.
1. CALL TO ORDER /WELCOME – Deborah Abraham called the
meeting to order at 10:00. She extended
thanks to Mary Rose Quinn, who was unable to attend today’s meeting, for her
service as secretary/clerk for NOBLE for the past two years. Debbie also thanked Marjorie Hill-Devine for
her work on the brochure committee.
Debbie reported that Diane Young, assistant director of Reading, is
taking another job out of state, and Camilla Glynn from Salem State is
retiring. Camilla will be at the
luncheon after the meeting. Debbie
reported that several people from NOBLE libraries gave a presentation on
wireless at MLA.
2. APPROVAL OF MINUTES – The Minutes from the May 16th
meeting were voted on. Linda Shea made a motion to accept the Minutes, Martha
Holden seconded the motion. The Minutes were approved by unanimous vote with no
further discussion.
3. TREASURER’S REPORT – Thomas Scully. Tom reported that as of the end of May the budget was 80%
expended. Diane Smith made a motion to
accept the report, Hugh Williams seconded the motion. The vote was unanimous with no further discussion.
4. MANAGER’S REPORT - Ron Gagnon reported that he and Elizabeth attended the ALA
Conference. While there they attended an Innovative User’s Group meeting, and
after the meeting met with the VP of Library Service and the Director of Customer
Services. They attended product update
sessions presented by Innovative managers, and another by EBSCO where they
demonstrated a new interface. Two
issues they researched while at ALA was using bibliographic database as an
option for acquisitions, and using
one-search
interfaces. Prior to attending the
conference NOBLE had sent a list of top ten holds enhancements to Innovative’s
Vice President of Product Management.
She has received it and will be reviewing it.
NOBLE
has been invited to attend another Consortium Partners Meeting to be held this
fall at Innovative’s headquarters in California.
NOBLE 101, which is an introductory
meeting about NOBLE, is scheduled for September 10th. This is for any library staff member who is interested in
learning more about NOBLE and its operations.
It will be held in the meeting room at NOBLE, registration is not
required.
State Budget – Ron reported that the
Senate approved their version of the budget and they didn’t add back any funds
to libraries. The House and Senate
versions are very different therefore a House-Senate Conference Committee has
been appointed to discuss this. Ron
will be faxing out information on this.
CIPA – Ron reported that the
Federal Court overturned the filtering issue of this act. There is a part that remains that in order
for public libraries, whether individually or part of a consortia, to receive
E-rate funding they need to meet the requirements of an Internet Use
Policy. Ron will be sending out
information on these requirements. He may
need to have libraries look into this if NOBLE is to receive
E-rate
funding, which is approximately $10,000 per year.
PC Support – Ron reported that Executive
Board approved a 3.2% increase on the per PC cost and is keeping the base fee
the same for next fiscal year.
Libraries will have between and a 1.5% - 3% increase depending on the
amount of PC’s a library has on the program.
Currently all fifteen libraries on the program will be participating
next fiscal year. Ron explained that
Martha and George are looking into
other
software packages to use in the Program other then the current Intel LanDESK,
which has an increasing on-going maintenance cost and requires a lot of time to
maintain and manage.
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Elizabeth
reported that Innovative is working on a product called Electronic Resource Management.
The concept of this product is to provide a place within the Innovative
system to put in a record for a database.
Also the Web Bridge product,
which allows you to do “intelligent linking” from within the catalog, is
becoming more important. It allows you
to link searches to other web sites.
She also briefly discussed that XML is becoming more standard with our
vendors. In the fall will be the full
implementation of cascading style sheets throughout the web catalog. This will make it easier to make changes in
the results screen. On another issue
Innovative and Baker & Taylor are working on an electronic invoicing
system.
Roundtables – Elizabeth reported on the
following roundtable sessions that were held since the last Members Meeting:
Library Web Site Showcase, OCLC Tech Services, Public Library Collection
Management, and Children’s Services.
Martha Driscoll - Martha reported the
changeover to Genuity for Internet has taken place. An engineer from Atrion was at NOBLE during the changeover. Genuity had the DNS changes done around mid-day
and the whole process took over a day.
Overall everything went well, except for a router problem with Northern
Essex which took a couple of extra days to resolve.
Martha
and George Lally will be attending Windows 2000 training all next week and will
not be in the office.
Martha
reported that in July the long overdue material from 1997-1998 would be
purged. After that it will be done on
an annual basis starting in January with material from 1999.
5) APPROVAL OF STRATEGIC PLAN – Deborah Abraham explained
that a long range plan is required in order to secure grants and
subsidies. The plan establishes
priorities and determines goals and objectives. It also includes NOBLE’s action
plan for fiscal year 2003. Deborah
reviewed the process on how the Strategic Plan was derived. She thanked Ron for the work he did on the
history section of the plan. Debbie
pointed out this is a five year plan and reviewed some highlights of each
section. She opened the floor for
discussion. Marjorie Hill-Devine stated
she thought the history section was well written. There was a brief discussion
on the Strengths Section, particularly the length of time NOBLE staff have held
their positions. There is not a concern
of a high turnover. Deborah asked for a
motion of approval. Tom Scully made a
motion for approval of the Strategic Plan, Hugh Williams seconded the
motion. The vote to accept the Plan was
unanimous with no further discussion.
6) MBLC TELEVISION AND RADIO SPOTS - Ron explained that the MBLC has contracted with an advertising
agency for an advertising campaign promoting the MBLC. The ads will appear on television and radio
this fall. He demonstrated an audio and
videotape of the campaign provided by the MBLC.
7) IMAGING UPDATE – Elizabeth Thomsen. Elizabeth reported she hired a new part-time cataloger, Jessica
Weiss, who has been working on the imaging project. This project gives libraries a way to scan images and start
digitizing some collections or use the images in other ways. Library staff can
schedule a time to come to NOBLE to train on the scanning equipment. NOBLE staff will assist in linking the image
to an existing bib record or creating a bib record for new items. Elizabeth did
an overhead presentation of various images in the catalog. One area of the project that is being worked
on is
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enhancing
bibliographic records for books.
Another area is cataloging images that don’t go with books, such as the
Beverly Library is cataloging postcards.
Booklists from the Catalog –
Elizabeth
explained that Martha created a script that will take titles that are searched
from the catalog and put them into a booklist.
She demonstrated how this is done.
The script can also be customized.
Another way to do this is by doing a bar code search in the
catalog. This option can be done from
the Staff WebPAC account, it is not displayed on the public catalog. Another shortcut that can be done is in
connection with title searches on the personal tool bar. This is documented on the Staff Information
System under Webcat Booklists Scripts.
8) WORKING GROUPS UPDATE –
Electronic Resources Working
Group - Deborah Abraham reported that Jeff Klapes
will be the new chairperson replacing Camilla Glynn. Elizabeth stated that a survey was sent out to Members on the
topic of how people feel about cataloging web sites.
Database Quality Working
Group –
Haven’t met since the last Members meeting. Nothing new to report.
Wireless Committee – Deborah reported they are
putting together information to post on NOBLE’s web site. Also they are working on an outline for a
suggested policy statement to present to Members.
Holds Committee – Tom Cesarz reported they
haven’t met. Martha sent in several
enhancement requests to Innovative, but haven’t heard back yet.
Ann
Tullson asked about the status of the new imaging software, Syndetics. Ron said he has pricing for it and since it
would be a system wide option it would have to part of the budget discussion in
the fall.
Bonnie
Strong asked if libraries are having trouble with patrons changing settings or
downloading from web sites. There was a
brief discussion. Martha said that as
part of the Windows Security training she and George will be attending they
would be looking for ways to simplify security on PC’s.
9)
ADJOURNMENT. Linda Shea made a motion to adjourn, Diane
Smith seconded the motion. The meeting
adjourned at 11:35.
Respectfully
submitted,
Doug
Rendell
For
Mary Rose Quinn