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NOBLE MINUTES MEMBERS OF THE CORPORATION MEETINGABBOT PUBLIC LIBRARY, MARBLEHEADJUNE 24, 2004 |
PRESENT: Fifteen libraries were represented at the meeting, attendance
sheet attached.
CALL TO ORDER: Mary Rose Quinn called the
meeting to order at 10:15.
APPROVAL OF MINUTES: Barbara LaChance moved to
approve the Minutes from the May 20, 2004 meeting. Nadine Mitchell seconded the motion. The Minutes were approved by unanimous vote.
TREASURER’S REPORT: Tom Scully reported a
surplus is anticipated for the end of the fiscal year. Deborah Abraham moved to accept the
report. Dennis Kelley seconded the
motion. The vote was unanimous.
·
Member
Directory was passed around for updating.
·
September
meeting will be held the last Thursday on September 30th, which the
FY 06 budget will be presented.
·
On
September 23rd Ron will be speaking at NERCOMP meeting at Holy
Cross.
·
PC Support – The current fifteen libraries that participate will continue for FY
05. The $50k income from the libraries,
plus $24k from NOBLE will fund the program.
The costs cover personnel, software, travel, etc. George Lally has attended several security
training programs.
·
MLA
– Ron was invited to serve on MLA’s Legislative Committee for the upcoming
fiscal year.
·
ALA –
Elizabeth will be attending the Annual Conference in Orlando.
·
Salem Bid – Received call from Salem Purchasing Agent that all the public
libraries responded and the contract is forthcoming for FY 2005.
Elizabeth
Thomsen:
·
IUG Enhancements – NOBLE staff continues to work on the final stages of the
process.
·
Circulation Meetings – Annual
policy review sessions held on June 3rd and 8th for circulation supervisors. Roundtable meetings will be scheduled for
the fall.
·
NOBLE Hosted Web Sites Meeting – This meeting will review Web Trends and
statistics.
·
Tech Expo – Very well attended. There
were presentations by Ann Murdock and John Henderson of EBSCO. NOBLE staff also did presentations, as well
as ongoing exhibits. Barbara Herzog of
Innovative did a PowerPoint demonstration on AirPAC, which is a version of the
web catalog that can be accessed through portable web devices. The presentation is on the Staff Information
System.
Ron added it is additional software that would need to be purchased from Innovative. It will be considered in conjunction with our server upgrade in the next grant round.
·
Summer Reading Lists – There are links on the Staff Information System
for school reading lists.
Martha
Driscoll:
·
Equipment Upgrade - Working with George Lally and Atrion installing the new routers and
switches at libraries. Nineteen sites
have been completed to date, and twenty-three will be complete by next
week. One of the objectives of the
upgrade is to implement VLANs at the libraries. This separates staff and public PC’s, as well as wireless
users. Martha passed around a diagram
showing how this is accomplished.
Currently Marblehead is the only library with fully implemented VLANs.
·
LUMIX –
This is a Linux Operating System that the Howard County Library System in
Maryland have been developing and are running on their public PC’s. An advantage over Microsoft Windows OS is
don’t have to download the Windows Updates when there is a security breach,
also it runs on slower machines. It
will be loaded on a PC at NOBLE to evaluate it.
Members
of the Corporation Meeting Page
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June
24, 2004
Mary
Rose Quinn stated Agenda Item #6 would be discussed at another time. The MBLC just received the report and need
time to review it.
STATE
OF THE STATE: Paul
Kissman, of the Mass. Board of Library Commissioners.
·
Discussed
the state budget cuts and what has brought the networks and regions to the
point they are at. Account #9506,
Technology and Resource Sharing, decreased from $3.4 million three years ago to
$341k in the current fiscal year. The
Commissioners were able to fund $200k in LSTA funds for special projects. Between this special grant round and the
normal grant round $450k were available to networks to fund server and
equipment upgrades.
·
Discussed
Packet Shapers, which is a new technology that provides a high level of control
of the traffic that goes over a network.
MVLC was awarded a grant to test it.
Ron added NOBLE will be borrowing one from Atrion to test our Internet
line.
·
For
FY 2005 an increase of $200k is expected in line item 9506, Technology and
Resource Sharing.
·
Other
areas the Commissioners are assisting Networks:
1. Put more funds into the delivery system, as well show libraries are being recognized for their Resource Sharing and Interlibrary Loans.
·
Gave
an update on the Virtual Catalog project and how it has evolved. There was a discussion on the issues
surrounding how MassCat would work with the Virtual Catalog.
FREE AND EASY: PROCESSING THE SETTLEMENT CD’S:
Ron explained that as part of a group settlement
from a case that was brought against record companies for price fixing, NOBLE’s
public libraries received 10,150 CD’s.
Libraries received many duplicates or titles they would not have
purchased for their collection. A “CD
Swap” day will be held at NOBLE for libraries to come and exchange CD’s for
titles that would be suitable for their library collections.
Elizabeth explained how the CD’s are being processed
and cataloged. There is a list on the
Staff Information System of all unique titles with number of each. MARC records were created from a spreadsheet
of the titles. Also a separate I-type
was set up. This will allow tracking of
the CD’s and keep statistics separate.
There was a brief discussion of what libraries are doing with their
CD’s.
SPAM WARS:
Martha Driscoll discussed the measures that have
been taken to resolve the SPAM issue.
Initially tried a program called SPAM Assassin, which is a filter that
identifies SPAM by a predetermined set of rules. Since SPAMMERS constantly change
how to get their messages through, this program needed to be updated frequently
by NOBLE staff. NOBLE purchased
Brightmail Anti-Spam and installed it on a separate server. All incoming mail goes through that server
and Brightmail performs checks. All
mail gets delivered, but any mail that is tagged as SPAM will go into a
SPAM-Brightmail folder in your mailbox.
This is so staff can check to see if something was marked as SPAM in
error. An advantage to Brightmail is it
continuously checks every minute for updates and changes on SPAM rules and
automatically gets downloaded to our server.
The program allows custom filters to be written. Since it’s implementation on June 4th
an average of 1,500 messages per day were tagged as SPAM.
FALL BACK INTO TRAINING:
Elizabeth reviewed the upcoming training and meeting
schedule for the fall. There will be a
Create Lists, Millennium Statistics, and Collection Management overview
meetings, as well roundtables and hands-on workshops. The September-December schedule will be posted on the Staff
Information System by July 1st.
Members of the Corporation Meeting Page 3
June 24, 2004
NEW BUSINSESS: Nothing reported.
WORKING GROUP UPDATES:
·
Database
Quality and Electronic Resources Working Group held a joint meeting. Discussing issues that overlap both groups
regarding what should be in the system and not the catalog. Also developing inputting standards. Electronic Working Group continues to work
on the catalog redesign and customizing.
·
Collection
Management Working Group has been writing default assessment forms.
ADJOURNMENT:
Sue Koronowski made a motion to adjourn, Carol Gray
seconded the motion. The meeting
adjourned at 12:00.
Respectfully submitted,
Sue Koronowski
Pro Temp Secretary