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NOBLE MINUTES MEMBERS OF THE CORPORATION MEETINGAT LYNN PUBLIC LIBRARYNOVEMBER 18, 2004 |
PRESENT: Nineteen libraries were represented at the meeting, attendance
sheet attached.
CALL TO ORDER: Mary Rose Quinn called the
meeting to order at 10:15.
APPROVAL
OF MINUTES: Approval was for the
September 30th and October 21st Minutes. Sue Koronowski
pointed out a correction for the September 30th Minutes. On the last page under New Business, “Alyce
Deveau is on a NMRLS Committee for the under 25,000 circulation…..”, should be “under
25,000 population”. Sharon Gilley made
a motion to approve both Minutes with correction as noted. Tom Scully seconded
the motion. The vote was unanimous.
TREASURER’S
REPORT: Tom Scully reported spending
is on target. Sharon Gilley made a
motion to accept the report. Alyce
Deveau seconded the motion. The vote
was unanimous.
MANAGER’S
REPORT
·
MBLC
allocated subsidies to support telecommunications and resource sharing for
networks. NOBLE will be receiving $60,324.
·
The
audit is complete. Executive Board approved the financial statements and the
tax returns were signed.
·
Telecommunications Grant Update – Phase I is almost complete. The funds for Phase II will provide routers
for the remaining nine sites and upgrade central site telecommunications
equipment. The Bay Networks router at central site is incompatible with the new
Cisco routers being installed at the libraries; therefore the traffic cannot be
prioritized for those libraries. When
the new Cisco router is installed at central site, Millennium traffic can be
prioritized over Internet traffic as before.
This together with the new T3 line being installed will improve
throughput to the libraries. Atrion
will be coordinating the installation with Verizon.
·
MBLC
received funding from the Gates foundation for telecommunications
equipment. NOBLE will receive a Packet
Shaper, which is equipment that allows you to monitor and prioritize the
traffic going over the telecommunication lines. There will be a 75% subsidy with 2/3 of the cost being funded by
the Gates Foundation and the remaining funded with LSTA grant. This will happen in next fiscal year.
·
Reported
on the training and meeting that were held this fall. Some highlights were Roundtables,
several Create Lists training, Statistics, Web Management Reports, and
Collection Management.
·
Beth
Coughlin was hired as a part-time cataloger.
Beth has worked in several NOBLE libraries.
·
The
next software release, Silver, is tentatively scheduled for the first week of
January. Prior to that installation the
operating system on the server needs to be upgraded.
·
Some
libraries have experienced difficult data line problems. Salem had frequent
outages since end of September and more recently in Peabody. In both cases equipment within the Verizon
network was replaced, the problem appears to be resolved. On October 3rd and 20th
a T3 went down within Verizon network and caused several NOBLE libraries to be
down.
·
Internet
Lines Upgrade- Martha has been in contact with Verizon and waiting for
installation date.
·
VLAN’s – Martha and George almost complete in
setting up libraries on the PC Support program. Martha will be contacting the
remaining libraries to schedule a date.
Libraries on their own network, Middlesex, Northern Essex, Phillips
Academy, and Endicott will not have NOBLE VLAN’s.
·
Symantec
AntiVirus V. 9 as been purchased for libraries on the PC Support Program and
will be available to download from the Staff Information System.
Members
of the Corporation Meeting Page 2
November
18, 2004
·
Ron distributed a hand
out representing a timeline of Upcoming Milestones from July 2004-January
2007. Highlights are Telecomm Upgrade
Phase II, grant filing, office lease renewal.
·
Ron explained FY 2006
Annual Action Plan update is a requirement of the MA Board of Library
Commissioners to receive grant funding, and is due beginning of December to
secure grant funding. Executive Board approved the Action Plan and requires
acceptance of the Membership prior to submission to MBLC.
·
The Action Plan was
previously sent to directors for review and is posted on the Staff Information
System. Ron reviewed highlights and
changes in each objective. Some major changes
to be implemented are software and hardware upgrades.
John Beauregard made a motion
to accept Executive Board’s recommendation to approve the FY 2006 Action
Plan. Martha Holden seconded the
motion. The motion passed by unanimous
vote.
GRANT SOFTWARE RECOMMENDATIONS
At the October Members
meeting was a presentation of software options. A package was sent to directors with the recommended software and
descriptions. At their November meeting Executive Board reviewed libraries input
and NOBLE recommendations for software to be included as part of the grant
proposal. Executive Board approved a
recommended software package that will include; AirPAC, SIP2, EDIFACT,
Inventory Express, and WebBridge. There
was discussion on implementation of WebBridge.
NOBLE staff will continue to
monitor other software options for the future.
Elizabeth Thomsen added
Innovative will have demonstrations at ALA Mid-Winter which is in Boston in
January.
Nadine Mitchell made a motion
to accept Executive Board’s recommended software grant package. Barbara Lachance seconded the motion. The motion passed by unanimous vote.
NEW BUSINESS
·
Ron Gagnon announced
Diane Smith was appointed director at Bunker Hill.
·
Mary Rose Quinn is on
MLA Legislative Committee.
·
Deborah Abraham
announced the legislative breakfast will be held at Reading Public Library on
March 4, 2005.
·
Mary Rose Quinn spoke to
MBLC about Saugus getting a waiver. She
asked that NOBLE libraries deny Saugus patrons. Tom Scully asked the same be done for Beverly patrons. There was discussion on reciprocal borrowing
and decertification issue.
WORKING GROUP UPDATES
·
Database Quality and
Electronic Resources Working Group have a joint meeting for end of November.
ADJOURNMENT
John Beauregard made a motion
to adjourn. Linda Shea seconded the
motion. The meeting adjourned at 12:10.
Respectfully submitted by,
Martha Holden
Secretary