NOBLE

MEMBERS OF THE CORPORATION MEETING

AT READING PUBLIC LIBRARY

OCTOBER 19, 2006

PRESENT: Eighteen libraries were represented at the meeting, attendance sheet attached.

CALL TO ORDER: Sue Koronowski called the meeting to order at 10:10. Sue announced Ellen Rainville from Westford Public Library has black chairs the library is selling for $1 each.

APPROVAL OF MINUTES: Nadine Mitchell made a motion to approve Minutes from September 14^th meeting. Brian Courtemanche seconded the motion, which passed by unanimous vote.

TREASURER’S REPORT:  Mary Rose Quinn reported as of 9/30/06 22% of the budget is expended. Deborah Abraham made a motion to accept the treasurer’s report. Nadine Mitchell seconded the motion, which passed by unanimous vote.

MANAGERS’ REPORT:

Ron Gagnon –

· Staff continues to work on Super Search and Release 2006.

· On October 4^th NOBLE hosted all day training on installation of PC Reservation. Danvers first library to go online, Doug reported going well. Twelve libraries in thirteen locations are using PC Reservation. Seven libraries in eight locations are using Print Management. Brief discussion continued.

· Electronic Resources and Database Working Group, and Collection Management Team have scheduled meetings.

· Facilitated demonstrations by two vendors, Library Insight and Plymouth Rocket, on museum pass management.

· Ron and Elizabeth attended Innovative Consortia Partners Meeting end of September. Ron and Elizabeth facilitated some sessions. They are following up on issues.

· Ron and Martha attended a meeting of regional administrators’ network staff on delivery. Representatives from FKI Logistics, an automated sorting company, were at the meeting. Ways to have delivery operate more efficiently and cost effectively are areas of concern and research.

· Our contract with NMRLS for ILL Center was renewed for same amount. With costs increasing and funding remaining the same, ILL staff duties are being reassigned.

· Audit is complete and was approved by Executive Board, IRS and State returns were filed.

Elizabeth Thomsen -

· Release 2006 will be installed the morning of November 7^th. Work will be done early to avoid down time. Information on enhancements will be sent out and circ enhancements will be reviewed at the upcoming circ review sessions. One enhancement is support for 13 digit ISBN, which is required January 1^st. Current 10 digit ISBN’s in our catalog will be indexed both ways. Acquisitions are moving from BISAC to EDIFACT ordering. Vendors will discontinue accepting BISAC orders. A brief discussion continued.

· Continue to work on Super Search. There was an issue with Gale databases returning too many irrelevant results. Michele Morgan identified the problem and worked with Serials Solutions to resolve the issue. Several libraries have added additional databases to their Super Search.

· Annual Circ Review sessions will be held October 25^th, 31^st and November 2^nd. The designated circ representative from every library should attend one of the sessions.

Members of the Corporation Meeting Page 2

October 19, 2006

FY 2008 BUDGET VOTE:

Ron explained Executive Board made two minor revisions to FY 2008 budget at their meeting last week. NOBLE received confirmation of the subsidy amount from MBLC and there were salary adjustments. Ron sent out information on these revisions. The bottom line did not change, just reallocation of line items. Sue Koronowski opened the floor for discussion. Since there was none Martha Holden proceeded with the roll call vote (copy attached). The vote was unanimous approval of the FY 2008 Budget from the eighteen libraries that were represented. Libraries not represented at the time of the vote were Bunker Hill C.C., Gordon College, Marblehead, Melrose, Middlesex C.C., Montserrat College, Revere, Stoneham, and Winthrop.

DIGITAL COMMONWEALTH:

· Elizabeth, who is on the Executive Committee of the Digital Commonwealth, updated the Members on the group’s plans, using the official presentation that is being used for presentations throughout the state, supplemented with a NOBLE presentation from the Tech Expo for local plans. NOBLE will be hosting a presentation of the Digital Commonwealth in the next several months.

· Elizabeth explained the Digital Commonwealth is a web portal that allows a user to enter a single search for digital collections in Massachusetts. The goal is to make existing digital content in different locations accessible through one portal. Cultural institutions, group sponsoring organizations such regions and networks can be linked. An organization joins the Digital Commonwealth and provides links to their digital collection.

· NELINET has set up a prototype site. Elizabeth demonstrated a search. Data is collected from the resources and kept in a database that will be searched from a single index at the Digital Commonwealth site. When a user enters a search at the site it returns links to these digital resources.

· The Standard Open Archive Initiatives (OAI) for harvesting metadata will be used. A company has been hired to set up and develop the software for the Digital Commonwealth site.

DISCUSSION: LOCAL DIGITAL LIBRARY INITIATIVES

· Elizabeth explained the NOBLE digital library is core service that is provided for our member libraries. Several libraries have scanned items that are in the NOBLE catalog. There is a lot of local history and libraries can scan their items to include in the digital library. By digitizing images is preserving the information in that image.

· Libraries should start collecting digital data now for tomorrow’s future history. Roger asked what NOBLE’s role would be. Ron explained a local history roundtable will be scheduled, as well a discussion on policies and standards to follow.

ADJOURNMENT: Ruth Urell made a motion to adjourn. Michael Blake seconded the motion. The meeting adjourned at 12:00.

Respectfully submitted,

Martha Holden

Secretary