NOBLE Executive Board meeting
February 8, 2006
@ NOBLE
Call
to Order: Sue
Koronowski called the meeting to order at 2:15 p.m.
In
Attendance: Dennis
Kelley, Deb Abraham, Linda Hummel-Shea, Sue Koronowski, Elisabeth Tully,
Barbara LaChance, Martha Holden , Representing NOBLE- Executive Director Ron
Gagnon, Elizabeth Thomsen, Martha Driscoll
Renewal
of Bank CD: NOBLE’s
certificate of deposit in the amount of
$547,961 expires today. Ron
recommends renewing the certificate at 4.5% for a term of twelve months. He also recommended transferring the accrued
interest of $14,687.25 into the capital fund account. Motion to renew the existing certificate of deposit for twelve
months at a rate of 4.5% and transfer interest to capital fund account, was forwarded by Dennis Kelley,
seconded by Deb Abraham, and unanimously approved.
Approval
of Minutes: A Motion
to approve Minutes of January 11, 2006 Executive Board meeting was forwarded by
Doug Rendell, seconded by Barbara LaChance, and unanimously approved.
Treasurer’s Report: The Treasurer’s Report was distributed for Executive Board approval. Ron pointed out a note at the end of the report indicating that the “Equipment – Other” Line is over budget because of the unanticipated but necessary purchase of a router to improve Internet service. The router recommended by Atrion and approved by UMASS, cost $5,156. Motion to approve the Treasurer’s Report was forwarded by Deb Abraham, seconded by Barbara LaChance and unanimously approved.
v
Ron
reported that the Holds Meeting hosted by NOBLE on February 2 generated good
discussion, particularly with respect to holds that have been in the system for
long periods, and have no hope of fulfillment.
NOBLE offered rationale for how this happens and how libraries can best
resolve the issue.
v NOBLE’s new training equipment installation is scheduled to take place tomorrow. Adtech will be in to install a new ceiling-mounted projector and sound system in the conference room, and will mount the existing projector on the ceiling of the training room and provide a new screen in the training room as well.
v
Ron
reported that NOBLE migrated to the new Innovative server on January 12. The training system server was installed on
January 18. As soon as we resolve some
issues with Innovative Release 2005, we will implement the Release on our main
server. The training server will be
upgraded to Release 2005 in the meantime.
v
Ron
reported that there were two problems subsequent to the ISP changeover to UMASS
on January 11. Verizon subsequently
replaced a controller box. No problems
have been reported since the replacement.
v
Martha
Driscoll recently completed the 2002 long-overdue purge. The 2003 long-overdue report is
automatically updated daily and is available for libraries for their review.
v
Ron
reported the E-rate Form 470 was filed in December, clearing the way for us to
file Form 471 shortly. We will continue
with our current vendors as we have not received offers of better pricing.
v
Ron
attended the Digital Commonwealth meeting in Weston on January 30. BPL will offer digital storage to other
institutions for a fee, and will link to other digital collections within the
Commonwealth. Elizabeth Thomsen will
serve on the Digital Commonwealth Executive Board effective March 30.
v
Elizabeth
attended ALA Midwinter last month. Her
focus was on federated searching, Innovative, and EBSCO. NOBLE continues its exploration of the most
appropriate federated search vendor for the network. NOBLE is currently interested in Serial Solutions’ Central Search
product.
v
Ron
and Elizabeth continue to participate in the Library Leadership Massachusetts
initiative. This initiative encourages
and supports new and current library leaders in MA through networking and
professional programs.
v
NMRLS
will host a Delivery Committee Meeting tomorrow. Statistics show that there is some improvement in delivery since
last August/September, but problems with delays and library dissatisfaction
persist.
v
Elizabeth
and Ron attended MLA’s Ways and Means Day at the State House last Week. MLA recently hired a legislative liaison
who was present at the event. NOBLE is
now a partner member of MLA.
v
Noble
continues to assist member libraries who are interested in implementing
wireless, and is working with Atrion on developing a pricing model for
libraries who are interested.
v
Ron,
Elizabeth and Martha met with new Endicott Director Brian Courtemanche for a
“Welcome to NOBLE” session, and will meet with new Middlesex staff later this
month.
v
Ron
reported that most full-time staff will attend portions of PLA in Boston in
March. Elizabeth and Ron are also
planning to attend the Innovative Consortium Partners meeting this fall in CA,
and ALA this summer in New Orleans.
v
Ron
attended the Network Administrators meeting at Minuteman on January 26. At that meeting he took advantage of the
opportunity to discuss the current state of consortia and III with four III
executive directors.
v
Paula
and Ron are working on NOBLE archives – shredding some old records and
reorganizing those NOBLE will retain.
Draft
Confidentiality Policy and Privacy Policy: Executive Board members conducted a lengthy
discussion of Draft NOBLE Confidentiality Policy, and the Draft Privacy Policy,
which is the customer side of the Confidentiality Policy. The Executive Board recognized that website
issues may be different from borrowing issues.
After lengthy discussion of draft policies including discussions of
public vs academic obligations, and practical implementation procedures for
front-line staff, the Executive Board decided to bring the discussion to
general membership for broader input.
Adjournment-
5:00 p.m.
Respectfully
submitted:
Martha
Holden, Secretary