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====== Cancelling Line Items in a Batch ======

It is possible to cancel small batches (100 or less) of line items in the Acquisitions Search interface. This might be useful when preparing for the end of the fiscal year to cancel backordered items, if that is something that you do.

===== A few things to be aware of: =====

  * :!: If a line item has multiple items, and one of the items has an on-order status and the other has a Delayed: Backordered status, batch cancelling this line item, and possibly all other line items in the search results, will fail silently. Uncheck any line items in the search results that have a status of on-order and an Item Count of 2 or more.  You will need to manually cancel the individual item(s)in these line items.  

  * The Item Count for the line item displays in the Item Count column. :!: Sorting or filtering on Item Count is not currently working.

{{::acq-line_item_search_backordered_copy_count.png?direct|Line Item Copy Count}}

  * It's a good idea to turn on the Cancel Reason column so you can see the cancel reason for the line items.  See [[acquisitions_search_interface#grid_controls|Grid Controls]] for more information.


===== To cancel line items in batch: =====

1. Go to the Acquisitions menu and select General Search.

2. For the first search parameter select from the dropdowns **Purchase Order - Ordering Agency** --- **is** --- and then select your **branch**, for example Beverly Main (BEV) or Beverly Farms (BEF), etc.

3. Click on the **+** sign to add another search parameter.

4. Select **Line Item Detail - Cancel Reason** --- **is** --- **Delayed: Backordered**

<note>If you wanted to cancel line items with an On-Order status you would choose **Line Items Detail - Status** --- **is** --- **On-Order** instead.</note>

5. Click on the **+** sign to add another parameter.

6. Select **Purchase Order - Order Date** --- **is BETWEEN** --- enter the **two dates between which you want to cancel orders for**.

This will find **line items** that have at least one item that has a status of Delayed: Backordered.

{{::acq_line_item_detail_search_backordered.png?direct|Search Backordered Line Item Items}}

7. Click **Search**

8. In the result list check off the line items you want to cancel. :!: Be sure and leave any line items with **multiple items and a status of on-order unchecked**. These may cause the update to fail.

9. Click on the grid actions button {{:actions_button.png?direct|Actions Button}} and select **Cancel Selected**.

{{::acq_cancel_selected_from_acq_search.png?direct|Cancel Selected Line Items}}

10. A **Confirm Order Cancellation** window will appear.

11. **Select the appropriate cancel reason**.

12. Click **Apply**.

{{::acq_cancel_line_item_confirmation_window.png?direct|Select Cancel Reason}}

13. Cancelled line items will automatically disappear from the search results.