processing_edi_invoices
Table of Contents
Processing EDI Invoices
Workflow
1. Retrieve your invoice. See Retrieve Open Invoices for more information.
2. Compare the EDI invoice to your paper invoice and make any changes that are necessary to the line items.
3. If you have Direct Charges on your paper invoice do one of the following:
If the EDI invoice is delivered with direct charges and you Prorate charges:
- Click the blue Prorate button and then click Close Invoice to close the invoice.
When you click the Prorate button you will see the Fund Summary at the top of the invoice populated with the funds and amounts that are in the direct charges. When you click Close Invoice the line item amounts will be added to the Fund Summary amounts.
If the EDI invoice is delivered with direct charges and you do NOT Prorate charges:
- Click the Edit button next to the charge or Edit All button to edit all charges, and select the appropriate “(Non-prorated) Shipping, Processing, or Handling” charge.
- The Fund dropdown will appear.
- Select your fund from the Fund dropdown.
- Click Save and then click Close Invoice.
If the EDI invoice is delivered without direct charges and you manually add the charges to the EDI invoice:
To prorate charges you add to the invoice:
- Select the Charge Type that does NOT have the (Non-prorated) prefix.
- Click Prorate and then click Close Invoice.
To add non-prorated charges to the invoice:
- Select the Charge Type that has the (Non-prorated) prefix.
- Click Save
- Click Close Invoice
See Direct Charges for more information about adding, editing, and removing Direct Charges.
processing_edi_invoices.txt · Last modified: 2025/01/14 13:23 by cmorgan